Since many of the employees in your property management company will have access to tenant homes and private information on various levels, you need to screen each employee properly. Every member of your team must possess the skills and qualifications suitable for the job, and that naturally align with your company culture and vision. They must have a clean history free of criminal activity, illicit drug use, or other problems that might prohibit them from performing their job. Below is an overview of the necessary steps involved in pre-employment screening for property management companies.
Pre-Employment Screening Checks You Should Conduct
There are several types of background checks for property managers to access:
Social Security Trace
A social security verification allows you to trace the name, alias, date of birth and addresses associated with the applicant's social security number. It also provides information or jurisdiction for criminal records.
Criminal record checks divulge any criminal activity that a candidate has engaged in at the local, state, federal, and international level. The most effective method for conducting a check is to use a company that knows how to search for criminal records from direct, reputable sources.
Public Records Searches
In addition to social security and criminal check, you also have access to public information such as marriage licenses, birth and death certificates, credit checks, civil judgments, driving records, and other standard information that is not confidential.
Some of the most common public searches include:
- Sex Offender Registries
- Motor Vehicle Records Check (MVR)
- Credit Report Check
- International Homeland Security Search (OFAC)
- Workers Compensation Records
- Resume verification and credential searches
- Military records verification
Why are these searches important? Because you may find out that the applicant is not dependable, presents safety or security risks, or is not accurately representing their character, experience, or skill. They are tools that you can utilize to get a complete profile of an employee prospect.
Choosing the Right Background Checks
With so many available background checks for property managers, utilizing all of them could be expensive, exhausting, time-consuming, or unnecessary. Which are right for your company? Answer: try to choose screenings that apply to the position you are hiring for within the property management field.
For instance, if you are hiring someone for a maintenance position, you may want to consider the following pre-employment screening for property management companies such as:
- Social security
- Sex offender (since they will likely be around families)
- Contractor or field certification
- Professional license verification
- Personal or commercial motor vehicle records
- Health & Workers comp records
Pre-Employment Screening Timeline
Background checks for property managers will vary depending on the type of screening you are performing. Some information is easier to access, while other information may take a few days to obtain. The average screening typically takes one to three days to complete and report.
A criminal background check can take one to three business days. A sex offender check, however, can take only a few minutes. You may be able to look up the information on the National sex offender registry. However, not all records are updated or accurate. Therefore, you may have to conduct a more extensive search in your state.
What About Social Media Profiles?
According to a 2018 CareerBuilder survey, nearly 70% of employers now view social media profiles to prescreen a job candidate. The survey also mentioned that employers view social media profiles to verify an applicant’s qualifications, interaction with others, and professional appearance. They also view a profile to search for any reason why they shouldn’t hire the candidate.
The most viewed social media platforms include LinkedIn, Facebook, Twitter, and Instagram.
How to Find the Right Pre-Employment Screening for Company
The right pre-employment screening company offers a wide range of services, as well as reliable data for each candidate. Before you hire a company to provide pre-employment screening, consider the following questions:
- What type of screens does the company offer?
- What is the company’s process for ensuring accurate and comprehensive information?
- How quickly can the company provide applicant data?
- How secure is the applicant’s data? Does the company have a written information security program or system in place?
- Is the company accredited and certified to perform these searches?
- Does the company have any Fair Credit Reporting Act (FCRA) violations?
You may also want to find out if the company has any specialized services or packages for property management companies.
Pre-Employment Screening Service for Your Property Management Company
At CNET, we offer pre-employment screening services for property management companies who want to hire qualified professionals that bring value to their organization. Our services are reliable, and our data is up to date.
To find out more about what we offer property management companies, contact us today at 877-742-0005. You can also schedule a meeting with us at your convenience.